Applicant tracking & candidate database
Gaugely is an applicant tracking system for small hiring teams with AI screening interviews built in. Every candidate you invite or interview lands in one searchable database with their scores, interview evidence, notes and tags. Search it in plain English, move people through your pipeline, and get a reminder before anyone waits too long. Plans run $0 to $199 a month.
- →One candidate database across every job: applications, scores, quoted interview evidence, notes, tags and a full timeline per person
- →Plain-English search ranked by what candidates actually said, for example "strong SQL, interviewed in the last 90 days", with the supporting quote
- →A pipeline view for every job, CV ranking against the job description, and CSV import for candidates you already have
- →Decision drafts: Gaugely proposes shortlist or reject from the evidence and writes the email, which only sends once a person confirms
- →Reminder to the recruiter 7 days after an interview with no decision, and a "still under review" note to the candidate at day 21
- →Privacy built in: a privacy notice in every invite, do-not-contact, and data export or erasure from Privacy requests
- →A public careers page and job feeds, plus webhooks to send results to other tools
Gaugely closes the loop: screen CVs → interview the best (voice or video) → compare scorecards → re-engage your past top candidates. No other tool feeds your own interview signal back into screening.
Questions
What is the best applicant tracking system for a small business?
The one your team keeps up to date, priced per month with seats included. Gaugely suits small teams that screen many applicants: it pairs a candidate database and pipeline with AI interviews, from $0 to $199 a month, and Pro at $75/month includes 3 seats.
Is there a free applicant tracking system?
Yes. Gaugely's Free plan includes the candidate database, search, pipeline and decision drafts, with 1 job and about 12 AI interviews a month. It needs a work email address to sign up.
What is a candidate database?
A candidate database is one searchable record of everyone who has applied to or interviewed with you, across all your jobs. A good one keeps the evidence with the person, such as scores, interview answers and notes, so you can find a strong past candidate again when a new role opens.
Can AI search my candidate database?
Yes. Type what you need in plain English and Gaugely ranks people by what they showed in their interviews, with the quote behind each match. It searches your own candidates only, not the open web.
Does it replace my ATS?
For small teams that mainly need a candidate database, pipeline, interviews and decisions in one place, often yes. Pipeline stages are fixed and it doesn't handle offer letters or onboarding, so larger teams, and teams that need those, often keep their existing ATS and use Gaugely for screening, sending results onward with webhooks.
How does it help with candidate privacy?
Each invite carries a short privacy notice that tells candidates who holds their data and how to ask for a copy or deletion. You can mark anyone do-not-contact, and export or erase a candidate's data from Privacy requests. These tools support your privacy obligations; they don't make your process compliant on their own.