Privacy Policy
Last updated: September 8, 2026
Gaugely (Gaugely) provides agentic AI screening for recruiters. This policy explains what we collect, why, and the choices you have. Questions? Email support@gaugely.io.
What we collect
- Recruiters: name, work email, organization, and billing details (handled by Polar — we never see full card numbers).
- Candidates: name and email, the interview audio/video recording and its transcript, AI-generated scores and feedback, integrity signals (e.g. tab-switch counts, on-device face-presence checks), and — only if a job requires it — identity-verification results from Didit.
How we use it
To run and score interviews and share results with the hiring team. A human reviews results before any decision — there is no automated rejection. We do not sell personal data and do not use it to train public AI models.
Consent
Candidates explicitly consent to recording and AI analysis before any recording begins, and can request a human alternative at any time.
AI usage & data
Free AI usage is tracked by Gaugely and AI providers for service operation, security and usage limits. Inputs are sent to the AI services needed to answer your request.
For public tools, we store submitted text, uploaded files where supported, generated results, errors, processing time and IP address for support, debugging and abuse prevention. Do not submit secrets or personal data you are not authorized to share.
We select AI services based on your plan, the task and availability. The services handling a request may change, including when a fallback is needed. Paid usage is also subject to operational logging.
AI providers record usage metadata such as token counts and response times. Their retention and abuse-monitoring practices vary; some may retain inputs and outputs for security or service operation.
Usage tracking is not the same as model training. We do not use your personal data to train public AI models. We select AI services and request settings that restrict use of your inputs for model training; this does not guarantee zero retention for security or service operation.
For details about the AI services currently processing your data and their retention practices, contact us.
Marketing analytics
On public marketing and recruiter sign-up pages, we ask before sending anonymous page and conversion events to PostHog EU. We do not use session replay or autocapture, and we never send candidate data, form values, transcripts, or recordings. Your choice and a random anonymous identifier are stored in your browser; first-touch campaign fields are kept only for the current tab session after acceptance. Choosing “No thanks” sends no marketing events.
Retention
If a candidate does not opt into the talent pool, their interview data is deleted within 12 months. If they opt in, their talent-pool profile — name, contact details and score, but never the company that interviewed them — is kept while they remain opted in, and they can withdraw at any time. Anyone can request deletion of their data by emailing us.
Who we share it with (subprocessors)
- LiveKit — Real-time audio/video transport for the live interview.
- AI service providers — Language generation, interview scoring, speech recognition and speech synthesis. Services are selected according to the task, plan and availability.
- Neon — Managed Postgres database (interview records, transcripts, scores).
- Cloudflare R2 — Encrypted storage for interview recordings.
- Resend — Transactional email (invites, results, feedback).
- Polar — Merchant of Record for billing and tax (recruiters only).
- Didit — Optional candidate identity verification (only when a job enables it).
- PostHog EU — Consent-based, anonymous marketing page and conversion measurement on public recruiter-acquisition pages.
Your rights
You can request access to, correction of, or deletion of your data, withdraw consent, or ask for a human alternative — email support@gaugely.io.
This policy may be updated; material changes will be reflected by the date above.